Data Protection Laws define Personal Data as information which directly or indirectly identifies an individual. Examples of Personal Data include name, address, membership number, photo, video or voice recording.
The Independent Association of Hobbyists (The Club) collect and process Personal Data belonging to Members, Prospective Members and Non Members.
Data Protection Officer
The Club has appointed a Data Protection Officer to ensure its compliance with Data Protection Laws. In addition, The Data Protection Officer will act as The Club’s contact point with our Members, Prospective Members and Non Members.
The Data Protection Officer can be contacted by email at firstname.lastname@example.org
How Does The Association Protect Your Personal Data?
In order to protect your privacy, The Club has implemented stringent Information Security and Personal Data Protection Policies. Associates who come into contact with your Personal Data have obligations to adhere to our policies, and are regularly briefed in security and privacy best practice.
We apply appropriate technical and organisational measures in order to protect data, computing devices and the network from accidental / malicious activities or theft. Where appropriate, we encrypt our data and devices. Confidential information is securely destroyed when no longer required.
Data Protection Laws, describe individuals who have provided their Personal Data to an organisation (either directly or indirectly) as “Data Subjects”. As a Data Subject, you have a number of rights with respect to how organisations process your Personal Data.
If you wish to exercise any of your rights, please email The Club’s Data Protection Officer at email@example.com
Right to be Informed
As a Data Subject, you have the right to be informed of the use that your Personal Data will be put to, along with details of the Data Controller and your rights.
Where you provide your Personal Data directly to The Club, these details will be made available at the time your data is obtained.
Where The Club obtains your Personal Data from a third party, these details will be made available within a reasonable period of having obtained the data. If your Personal Data is to be used to communicate with you, these details will be provided at the latest, when the first communication takes place. If disclosure to another recipient is envisaged, these details will be provided at the latest, before the data is disclosed. In all cases, notification will take place, within one month of receipt of your Personal Data.
Right to Access
Data Subjects have the right to access and obtain a copy of your Personal Data held and processed by The Club, on request.
You exercise this right through the submission of a formal, written Subject Access Request to the Club’s Data Protection Officer
Right to Rectification
You have the right to request The Club to correct inaccurate or incomplete Personal Data.
Right to Erasure (to be Forgotten)
You have the right to request The Club to erase your Personal Data from its systems and records.
This is not an absolute right however, and does not normally apply to purposes covered by Legal Obligation or which is necessary for the performance of a Contract.
Right to Restrict Processing
Data Subjects have the right to request The Club to stop or restrict the processing of your Personal Data. This could be for example, if your Personal Data is no longer necessary for the purpose of processing.
Right to data portability
You have the right to request a copy of the Personal Data which you have provided directly to The Club, which is automatically processed in a portable format.
Right to object
As a Data Subject, you have the right to object to the processing of your Personal Data, where The Club relies upon Legitimate Interest as the lawful basis for processing.
Rights related to automated decision making including profiling
You have the right not to be subject to a decision based solely on automated processing (including profiling), which may significantly affect you.
If you are unhappy with how your Personal Data is processed by The Club, you have the right to complain to the Data Protection Officer.
A self assessment process carried out on the ICO (Information Commissioners Office) website confirms that because of our structure, we are under no obligation to register with the ICO. However, it would always be our intention to operate within the spirit of the law and best practice.
The ICO’s address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire, SK9 5AF. You can also contact them by telephone on 01625 545 745 or via their website at www.ico.org.uk.
We may use technology to track the patterns of behaviour of visitors to our site. This can include using a “cookie” which would be stored on your browser. You can usually modify your browser to prevent this happening if you wish to. The information collected in this way can be used to identify you unless you modify your browser settings. For more information about cookies please visit: aboutcookies.org/
If you have any questions or comments about privacy, you should contact us.
Updated and effective from 25 May 2018.